Job: Scheduling Coordinator - Aurora

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Job Description

Scheduling Coordinator - Aurora

  • Location: CO, Aurora
  • Schedule: Regular Full-time
  • Department: 102 - Nursing
  • Facility: CHAMB - InnovAge Greater Colorado PACE-Aurora Center
  • Date published: 6-Sep-2017
Job Description

Job Summary

Under the direction and supervision of the Clinic Services Manager, the Scheduling Coordinator assists in participant care responsibilities by performing receptionist duties, escorting participants to exam rooms and scheduling and coordinating various appointments between the participant and providers. The Scheduling Coordinator also performs a variety of clerical duties and provides administrative support to all clinic functions.

Essential Functions and Work Responsibilities

Functional Category: Participant Scheduling and Support

Estimated Percent of time Spent 75%

  • Schedules appointments with internal providers and with external network specialists offices for consultations and procedures as ordered by PACE primary care physicians.
  • Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow.
  • Works as a liaison to these specialists offices for coordinating care and relaying information to PACE operations leadership team as appropriate.
  • Coordinates with the transportation department to schedule outside and special in-house appointments for participants. Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements.
  • Coordinates escorts with the ADHC staff.
  • Takes information from participants to start the triage process for those seeking care without a scheduled appointment

Functional Category: Clinic and Support

Estimated Percent of time Spent 25%

  • Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information.
  • Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested.
  • Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures.
  • Maintains inventory of clinic supplies and puts needed supplies on re-order list. Ensures that necessary supplies are always available.
  • Performs any necessary filing or clerical duties necessary to complete charting requirements.
  • Completes weekly audits as assigned.
  • Confirms that lab results are received and contact the lab company as needed for additional information.
  • Requests consultation notes and diagnostic tests by fax as needed.
Job Qualifications


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions



  • High School Diploma or GED

Work Experience and Qualifications

  • A minimum of one (1) year experience working with the frail or elderly is required.
  • A minimum of one (1) year administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
  • A minimum one (1) year scheduling experience
  • Medical Terminology


Work Experience and Qualifications

  • Current state issued Certified Nursing Assistant (CNA) license and/or Medical Assistant certificate preferred
  • Clinic health care experience in a geriatrics setting preferred.
  • Experience as a Nursing Assistant in home care, long-term care, daycare or group home preferred



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